Staff Salary

You can assign salary to staff.

• Assign Salary Types: Each staff member can have a different salary type assigned to them. 
• End of Month Action: At the end of the month, you need to click the COMPUTE SALARY button on the Salary page. 
• Salary Computation: The system will then calculate the salaries for all staff based on their assigned salary types. 

Note: You can adjust the computed salary if needed before finalizing it. Once you mark the salary as paid, it is automatically recorded as an expense in the Expense module. 

Salary Types

1. Fixed Salary:
   • Description: A set monthly amount paid to the staff. 
   • Example: ₹30,000 per month.
2. Based on Days Present:
   • Description: Salary is calculated by multiplying a daily rate by the number of days the staff was present. 
   • Requirement: Staff must check-in to be marked present. 
   • Example: Daily rate ₹500. If present for 20 days, salary = ₹500 x 20 = ₹10,000. 
3. Based on Sessions Present:
   • Description: Salary is calculated by multiplying a per-session rate by the number of sessions the staff was present. 
   • Requirement: Staff must be marked present in the class schedule. 
   • Example: Per-session rate ₹200. If present for 15 sessions, salary = ₹200 x 15 = ₹3,000. 
4. Checked-in Hours:
   • Description: Salary is calculated by multiplying an hourly rate by the total number of hours the staff was checked-in. 
   • Requirement: Staff must check-in and check-out to log hours. 
   • Example: Hourly rate ₹100. If checked-in for 100 hours, salary = ₹100 x 100 = ₹10,000. 
5. Revenue-Based:
   • Description: Salary is a percentage of the revenue generated by the staff through sessions.
   • Formula: Monthly Salary = Share percentage x Sum all (a clients all sessions in that month x per session cost) 
   • Example:
     • Staff’s Share: 20% 
     • Sessions Conducted: 2 sessions 
     • Session 1:
       • Client 1: Quarterly pack ₹1000, 20 sessions. Per session cost = ₹50. 
       • Client 2: Monthly pack ₹600, 10 sessions. Per session cost = ₹60. 
     • Session 2:
       • Client 1: Quarterly pack. 
     • Calculation: 20% x (50 x 2 + 60 x 1) = 20/100 x 160 = 32 

Send salary slip to staff

1. Go to the Staff Salary page. 
2. Select the staff member to whom you want to send the salary slip. 
3. Click on “Send Salary Details”. The salary slip will then be sent to their email. 

Note: You can also send the salary details in bulk from the staff salary page. 

Adjust any staff salary

1. Go to the Staff Salary page. 
2. Select the staff member to whom you want to adjust the salary. 
3. Click on “Edit Salary”. 
4. Enter the adjustment value:
   1. For additional salary, enter the value with a +ve sign (e.g., +2000 for a commission). 
   2. For salary deduction, enter the value with a -ve sign (e.g., -2000 for a deduction). 
5. You can enter the note if required. This note will help provide context for the adjustment when the salary slip is send.
6. Click on “Save”. After saving, you can proceed to send the salary slip as needed. 

Mark the salary as paid

1. Go to the Staff Salary page. 
2. Select the staff member whose salary needs to be paid. 
3. Click on “Mark as Paid”. 
4. Select the payment mode, paid date, and paid by person. You can also enter a note if required. 
5. Click on the “Mark as Paid” button. 
   
   Note: Once you mark the salary as paid, it will automatically be recorded as an expense in the Expense module. You can’t change paid salary. But you can delete the paid salary entry and then compute it again

Change/Edit any paid salary

You can’t change paid salary. But you can delete the paid salary entry and then compute it again. Here are the steps: 

1. Go to the Staff Salary page. 
2. Select the staff member whose paid salary you need to change. 
3. Delete the paid salary entry. 
4. Compute the salary with the help of alert message and do the necessary adjustments. 
5. Save the new salary details. This way, you can ensure the correct salary is processed and sent.